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ORIENTEERING EVENT ORGANISING GUIDELINE
Rev 2 - August 2005
1. INTRODUCTION
These guidelines are issued for the purpose of aiding the Planners, Controllers and Organisers of Orienteering Events - ensuring a set standard for course / event planning and organisation - and are in effect a concise interpretation of "The Rules of Orienteering" (SAOF November 22, 1990)
2. DUTIES
2.1 Organising Club
Agrees the Date / Venue with the G.O.C. Committee & Calendar Co-ordinator.
Appoints the Planner, Controller & Organiser.
2.2 Planner
Responsible for :
- Landowner permission and in the case of a private landowner, a thank you letter (post event)
- Event notification
- Designing courses
- Checking control sites & tagging (with Controller)
- Control descriptions (and sheets)
- Master maps / Boards / Pens
- Master control punch cards
- Start time sheet
- Organiser liaison ( including appointment of start/finish officials)
- Equipment (and checking)
- Control placing (and water points)
- Start / Finish clock synchronisation
- Control removal
- Results to (1) Log Scorer (2) Results Distributor (posting) in 10 days
- Equipment return
Responsible for :
- Checking course standards
- Checking control sites (including start/finish) & tagging (with Planner)
- Checking master maps
- Ensuring fairness of competition - including the handling of disputes or protests
2.4 Organiser
Resonsible for :
- Event centre set-up (includes start / finish areas, water, results display)
- Registration desk (also includes information board, entry fee "float")
3. COURSES
Courses to be planned according to the applicable standards (e.g. Colour Coded, Championship etc). Recommended course details for Colour Coded events, are given in the table below. Additional Technical Reference see "Course Planning Guidelines for Championships and Colour Coded Courses" (March 1998) by Rob Jennings (SAOF Vice-President - Technical).
| COURSE: |
DISTANCE: |
TECHNICALITY / DIFFICULTY : |
| Yellow |
1,5 ~ 2,5 km |
Line features, easy (children) |
| Orange |
2,5 ~ 3,5 km |
Line features, easy (beginners & groups) |
| Red |
4 ~ 6 km |
Line features, easy (runners) |
| Light Green |
3 ~ 4 km |
Some line features, some route choice, less physical, short |
| Green |
3 ~ 4 km |
No line features, route choice, less physical, short |
| Blue |
5 ~ 6,5 km |
No line features, route choice, physical, medium |
| Brown |
6,5 ~ 8 km |
No line features, route choice, physical, long |
Table 1 : Recommended Course details for Colour Coded Events
NB.
* Water should be provided on courses above 4 km in length.
** The LIGHT GREEN course is intended as a bridging course for those going up from the less technical to more technical courses. Technicality shall be less than the Green course, but nevertheless utilise some line features, with some route choice options.
4. CHECKLISTS
4.1 Planning Schedule
See attached - for use by Planner.
4.2 Master Control Sheet
See attached Master Control sheet - for recording control descriptions of Control Master, also noting details of Stake or Kite Control and whether tagged and set.
4.3 Equipment Checklist
See attached - for use by Planner, in liaison with Organiser.
Compiled and Revised by : Pat de Klerk (12/08/05)
Planning Schedule
Print this one out and schedule your tasks accordingly.
Event Equipment Checklist
Print this one out and use.
 Course Planning Basics
Registration Training
Start/Finish Training
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